EXHIBITOR SERVICE KIT & GENERAL INFORMATION
HOTEL, CONFERENCE/EXHIBIT LOCATION
Hyatt Regency Baltimore on the Inner Harbor
300 Light St. | Baltimore, MD 21202
Room: Constellation Ballroom F
EXHIBIT TABLE TOP DISPLAY (Equipment Provided)
One 6 ft. table
Two Chairs
One Complimentary Staff Registration per table based on exhibitor level
SHOW SCHEDULE
Exhibitor Move-In & Registration
Friday, May 6, 2016 | 8:00 AM – 11:00 AM
Exhibitor Move-Out
Saturday, May 7, 2016 | 3:30 PM – 5:00 PM
EXHIBIT HOURS
Friday, May 6, 2016 | 12:00 PM – 7:00 PM
Welcome Reception, 5:30 PM – 7:00 PM (to be held in the Exhibit Hall)
Saturday, May 7, 2016 | 7:00 AM – 3:30 PM
SHIPPING & RECEIVING INFORMATION
SHIP TO:
Hyatt Regency Baltimore on the Inner Harbor
300 Light Street | Baltimore, MD 21202
Hold for Arrival, Attn: Guest’s Name, Organization (Company) Name
ADC 2016, May 6 – 8, 2016, Constellation Ballroom F
Box x of x
Additional information from the Hyatt:Special arrangements must be made for receiving any equipment, goods, displays or other materials that will be sent, delivered or brought into the Hotel. (This excludes delivery of any food or beverage items that are also sold or furnished by the Hotel.) Failure to do this may result in deliveries being refused or materials being unavailable when required.
SHIPPING DEADLINE
Deadline: Thursday, May 5
ADC recommends that you have your materials shipped to the Hyatt Regency no later than Thursday, May 5.
DELIVERY & CHARGES
- It will be the companies (staff person) responsibility to contact the Hyatt Regency (recommend asking the Front Desk or Bellman) once arrived to have the company shipment delivered to their table-top display.
- It is the exhibit company’s responsibility to pay for any delivery charges/fees, etc. that the Hyatt Regency charges. There will be a receiving charge of:
- $7.00 per package
- $200 per palette
- Please ensure that the onsite contact knows to whom and how the shipment was delivered to the hotel.
ELECTRICITY
Electrical outlets will not be provided at each individual table. If you need electrical, please contact the Melissa Hickman at melissa.hickman@hyatt.com regarding any electrical needs. The Hyatt Regency will provide you the applicable costs and forms.
EXHIBITOR (COMPANY) REPRESENTATIVES
For your convenience, we have an online Exhibitor Registration Form; please fill this for exhibit staff. An email was sent to all exhibitors on March 9, if you did not receive this link, please visit: https://www.associationmembership.com/adc/register/adc_conf_exhibitor_reg.php
Each exhibit company receives one complimentary staff for their booth. Additional staff members are $200 per person.
ADC ON-SITE CONTACT
Lori Pearson, ADC Staff , lpearson@hp-assoc.com
Morgan McClarnon, ADC Staff, mmcclarnon@hp-assoc.com
P: 317.205.9480
QUESTIONS?
Contact: Lori Pearson, ADC Staff , lpearson@hp-assoc.com
Morgan McClarnon, ADC Staff, mmcclarnon@hp-assoc.com
P: 317.205.9480